- Act as the right hand to the PMO Manager, ensuring smooth PMO operations and governance.
- Assist in establishing and maintaining project management frameworks, governance processes, and methodologies
- Develop, track, and maintain project dashboards, reports, and KPIs to provide insights into project performance, resource utilisation, and risks.
- Support portfolio-level tracking, identifying interdependencies, risks, and conflicts across projects.
- Ensure all projects follow standardised documentation and templates, including reporting, RAID logs, change controls, and financial tracking
- Maintain a central repository for project documentation, lessons learned, and best practices.
- Own and manage the end-to-end request process on behalf of the PMO Manager using our in-house tooling. This includes acting as the central “front door” for all new requests, carrying out initial triage and assessment, coordinating allocation to internal teams and external suppliers, ensuring impact assessments are completed, and supporting the approval process through to decision.
- Proactively monitor adherence to change control processes, providing oversight and governance, and escalating where appropriate to maintain momentum and ensure requests progress efficiently from initiation through to closure.
- Assist in budget tracking and financial analysis across multiple projects.
- Facilitate PMO assurance, audits, and compliance reviews, ensuring adherence to governance standards.
- Work closely with IT and business teams to ensure PMO tools (e.g., MS Project, Jira, Power BI and Wrike) are effectively utilised.
- Coordinate multiple projects, supporting project managers and ensuring smooth execution
- Track and report on project timelines, deliverables, and dependencies, ensuring alignment with business priorities
- Organise and facilitate project meetings, workshops, and steering committees, ensuring timely minutes and action follow-ups
- Act as the key point of contact for project-related queries from internal and external stakeholders.
- Manage project resource plans, ensuring appropriate allocation and forecasting.
- Work closely with vendors, suppliers, and external partners to track progress and dependencies.
- Identify and escalate potential issues that could impact project delivery.
- Drive continuous improvement initiatives to enhance project coordination efficiency
Summary of duties (non exhaustive) Area PMO Analyst Responsibilities Governance & Compliance
- Enforce PMO processes, templates, and methodologies
- Ensure project teams follow governance standards
- Track project KPIs, financials, and risks across the portfolio
- Provide project-level updates and reports
- Oversee change control and RAID management
- Identify project-specific risks and escalate as needed
- Support PMO Lead in executive reporting and decision-making
- Act as the main project contact for teams and vendors
- Maintain the portfolio view of all projects
- Support project managers in daily operations
- Identify trends across projects and suggest governance improvements
- Identify efficiency gaps in project execution
Skills & Experience:
- Experience as a PMO Analyst,
- Strong understanding of project governance, reporting, and risk management frameworks.
- Knowledge of financial and resource management within a project or PMO setting.
- Experience in both Waterfall and Agile project environments.
- Strong analytical skills with the ability to interpret and present data-driven insights.
- Excellent stakeholder management skills, able to engage and communicate effectively across all levels.
- Highly organised with strong attention to detail and the ability to manage multiple tasks simultaneously.
- Experience in preparing project dashboards, reports, and metrics using MS Office and other PMO tools (e.g., Power BI, ADO, Jira, MS Project and Wrike).
- Ability to challenge and influence to ensure governance and process adherence.
- Strong problem-solving skills and ability to work under pressure
- Ability to adapt and flex between PMO governance and hands-on project coordination.
- Take ownership of tasks and complete promptly, keeping stakeholders informed throughout
- Actively listening to be able to gain a full understanding of what is being communicated
- Degree in Business, Project Management, or a related field
- Project Management certification (e.g., PRINCE2, AgilePM, P3O, or PMI).
